Controlled Access to Confidential Data Is Crucial

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Access control to data is vital if your business has private or confidential information. Access control is a must for any business that has employees who are connected to the Internet. At its most basic, access control is an individual restriction of information to certain individuals and under certain conditions as explained by Daniel Crowley, head of research at IBM’s X-Force Red team, which is focused on data security. There are two key components: authentication and authorization.

Authentication is the process of confirming that the person to whom you’re trying to gain access to is the person they claim to be. It also includes verification a password or any other credentials that are required prior to granting access to a network, application, file or system.

Authorization refers to granting access based on a particular function in the business such as engineering, HR or marketing. The most efficient and popular method of limiting access is through access control based on role. This type of access involves policies that define the information needed to carry out certain business functions and assign permissions to the appropriate roles.

If you have a standardized access control policy in place, it can be easier to monitor and control changes as they happen. It is important to ensure that the policies are clearly communicated to employees to ensure the proper handling of sensitive information, as well as to establish an procedure for removing access when an employee leaves the business, changes their role or is terminated.